Format: Manuscripts are blind reviewed, therefore please prepare two separate documents:
1. an anonymised manuscript with any information or citations that reveal the identity of the author(s) removed, for example names of authors, acknowledgments, ethics information, funding information; and
2. a separate cover page stating the title of the submission, the name(s) and email address(es) of the author(s) [and where there is more than one author, the name and email address of the author designated to receive correspondence regarding the submission (the ‘corresponding author’)], and the section of the journal for which the submission is intended.
Information and citations that reveal the identity of the author(s) may be reinserted in the manuscript after review.
Language: Manuscripts must be clearly and concisely written in English. The Editors reserve the right to reject without review those that cannot adequately be assessed because of a poor standard of English. Authors whose first language is not English are encouraged to have their manuscript checked by a native English speaker. If you have difficulty with this you can obtain further help and information here.
Title: No longer than 10 words; also include country where research undertaken in title (if relevant).
Key words: Please include a minimum of two words “key words” to aid literature searching, and a maximum of four from the pop-up list in the submission system.
Word count: Manuscript length not to exceed 7000 words, allowing the following approximations for elements of the manuscript:
• 3000 words for body of text
• 250 words for abstract
• 1000 words for references
• Total of 3 tables or figures (all tables and figures will be deemed to represent approximately 500 words each, due to the space required if manuscript is published).
Variations can be made to the length of these individual sections (except the abstract which must be 250 words or less) but the total word count must not exceed 7000 words. Please state clearly on the manuscript the breakdown of the total word count; over-length articles will not be considered.
Correspondence: The Editorial Office will correspond directly with authors on the acceptability of their papers.
Unique submissions: Authors may not submit manuscripts that are under consideration for publication elsewhere.
Online submission: Manuscripts must be submitted online via the online submission system http://mc.manuscriptcentral.com/hpi. Please see further submission details below.
Preparing Documents for Submission
Please submit manuscripts in Word (.doc) form.
Enter text in the style and order of the Journal (see "References" section below).
Insert figure captions and tables at the end of the file.
Indicate in the text where tables, diagrams, figures, graphs or illustrations would be most appropriately placed by inserting a hard return, caption between square brackets (e.g., [insert - Figure 1. Proportion of GDP spent on health expenditures in Pacific Islands - here]) and another hard return.
Save any tables, diagrams, figures, graphs or illustrations generated electronically as separate files and not embedded into the text file. Tables must be in editable format (e.g. Excel). Figures can be in editable or image format.
Type headings in the style of the Journal.
Where possible use Times for the text font and Symbol for the Greek and special characters. Please use the word processing formatting features to indicate Bold,Italic, Greek, Maths, Superscript and Subscript characters. Do not format your manuscript in the final print style of the Journal (i.e., in columns).
Once your manuscript is ready for submission, please follow the online submission instructions here.
Figure Submission
Images on disk can be accepted in Adobe PhotoShop compatible formats. Images should be saved in TIFF format.
Image resolution should be a minimum of 300 dpi.
Colour Figures
Colour figures can be reproduced if there is sufficient merit in doing so. Authors will be required to pay for the cost of colour reproduction in the print version of the Journal (£350/US$600/€525.00 per figure). Alternatively, black and white figures can appear in the printed version of an article with colour versions appearing online (for which there is no charge) – figure legends will need to be suitably worded, i.e. can be understood when referring to either the black and white or colour version of the figure. Please state your preferred option (i.e. agreement to pay £350/US$600/€525.00 per figure for print and online colour/online-only colour with no charge/black and white both online and in print) in your covering letter.
Review process
Upon submission your manuscript will be assessed by the Editorial Office to meet the scope of the Journal and specific submission requirements. If suitable for the Journal the manuscript will be assigned to an Associate Editor who will manage the review process. You will be able to indicate a preference for an Associate Editor. The manuscript will be sent to at least two reviewers. You will be able to indicate a preference for reviewers, and for non-preferred reviewers. Preferred reviewers need to be independent and objective peers. Colleagues, supervisors or subordinates from the same workplace as yours are deemed inappropriate and any such suggestion will impact on the likelihood of progressing manuscripts through the review process.
The Journal will only make publication recommendations based on at least two reviews returned. This is the case for every stage of the review process and at any revision phase.
Reviewers volunteer their time and expertise to the Journal and we greatly appreciate this. They will be invited to submit reviews within a reasonable time (normally 2-4 weeks) but busy schedules and competing commitments may cause delays. The Editorial Office of the Journal will make every effort to follow up with delayed reviewer responses.
Occasionally we will be unable to secure appropriate reviewers within a reasonable time. If, following our reasonable effort, no appropriate reviews have been secured within 120 days we will communicate this to you and discuss possibilities of rejection, withdrawal or resubmission. At this stage you may be given an opportunity to suggest new reviewers.
References
Reference list: • References should be listed at the end of the main text.
• Reference citations should be inserted in the text using the
author-date systemwhereby the surname of the author and year of publication of the reference are used in the text. For example: 'Reports by Author (Author, 1989) have confirmed...' or '...as reported earlier (Author and Author, 1985; Author
et al., 1998)'.
Do not place text other than the author and date within the parentheses.
• Authors should check all references carefully, and in particular ensure that all references in the Reference section are cited in the text.
• The list of references should be in alphabetical order of surnames.
• References by the same author(s) should be in chronological order.
• Personal communications, unpublished results, manuscripts submitted or in preparation, statistical packages, computer programs and web sites should be cited in the text only, NOT included in the References section.
• Accession numbers may be cited either within the text or in the form of a reference.
• The normal form of listed references is author's surname, initials; year in parenthesis; article title; journal name in full, volume number and page numbers.
• See examples below.
Examples:
Journal article (already published in an issue): Xu, L. S., Pan, B. J., Lin, J. X., Chen L. P., Yu, S. H. and Jones, J. (2000) Creating health-promoting schools in rural China: A project started from deworming. Health Promotion International, 15, 197-206.
Journals article (e-pub ahead of print): Salmon, J., Ball, K., Crawford, D., Booth, M., Telford, A., Hume, C., Jolley, D. and Worsley, A. (2005) Reducing sedentary behaviour and increasing physical activity among 10-year-old children: overview and process evaluation of the ‘Switch-Play’ intervention. Health Promotion International, January 24, 2005: 10.1093/heapro/dah502.
Chapter in a book: Zerjal, T., Singh, L. and Thangaraj, Jr K. (1999) The use of Y-chromosomal DNA variation. In Papiha, B. N. and Chakraborty, E. (eds), Genomic Diversity, 2nd edition, Chapter 4. Kluwer Academic, New York, NY, pp. 91–101.
Book (Editor as author): Shaw, S. and Anderson, D. L. (eds) (1978) Classification of osteogenesis imperfect. New England Journal of Medicine, 21, 1003–1007.
Number of authors: Single author: Shaw, S.
Two authors: Kennedy, T. and Jones, R.
More than three authors: Zerjal, T., Singh, L. and Thangaraj, Jr K.
More than six authors: If more than 6, retain first six authors and put et al.
Electronic source: Barry, P. (2002) One Tel’s cash SOS, then it all fell apart. Sydney Morning Herald, 1 August. Http://www.smh.com.au (last accessed 16 September 2002).
Reference citations in text:
• Single author: (Zhou, 2001)
• Two authors: (McDonald and Norman, 2002)
• More than two authors: (Schoolcraft et al., 2001)
• Same author, more than one citation: (Jones, 2001, 2003)
• Unpublished data: (H.G.Jones, unpublished results/submitted for publication/in preparation [delete as appropriate])
Authors are sent page proofs. Please provide an e-mail address to enable page proofs to be sent as PDF files via e-mail. To avoid delays in publication, proofs should be checked immediately for typographical errors and any corrections returned within 3 working days.
Licence to publish
Please note that the journal now encourages authors to complete their copyright licence to publish form online.
Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.
This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In granting an exclusive licence, authors may use their own material in publications provided that the Journal is acknowledged as the original place of publication, and Oxford University Press is notified in writing and in advance. In consideration for granting an exclusive licence, the publisher will provide free online access to your article.
Single issues can also be ordered through the Author Services site.
Orders from the UK will be subject to the current UK VAT charge. For orders from elsewhere in the EU you or your institution should account for VAT by way of a reverse charge. Please provide us with your or your institution’s VAT number.
Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.
Open Access Option for Authors
Health Promotion International authors have the option to publish their paper under the
Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.
Oxford Open articles are published under Creative Commons licences. Authors publishing in Health Promotion International can use the following Creative Common licence for their articles:
•
Creative Commons Attribution licence (CC BY)
•
Creative Commons Non-Commercial licence (CC BY-NC)
•
Creative Commons non-Commercial No Derivatives licence (CC BY-NC-ND)
Please click
here for more information about the Creative Commons licences. You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post.
The open access charges applicable are:
Regular charge - £2,205 / $3,528 / €2,867
Reduced Rate Developing country charge* - £1,103 / $1,764 / €1,434
Free Developing country charge* - £0 /$0 / €0
*Visit our developing countries page (click
here for a list of qualifying countries). Please note that these charges are in addition to any colour charges that may apply. Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly
Funding
Please submit a separate title page (to be designated as “Title Page”) with author address and contact details, funding statement, word count, details of ethics approval and any acknowledgements.
For the funding statement the following rules should be followed:
• The sentence should begin: ‘This work was supported by …’
• The full official funding agency name should be given, i.e. ‘the National Cancer Institute at the National Institutes of Health’ or simply 'National Institutes of Health' not ‘NCI' (one of the 27 subinstitutions) or 'NCI at NIH’ (full RIN-approved list of UK funding agencies) Grant numbers should be complete and accurate and provided in brackets as follows: ‘[grant number ABX CDXXXXXX]’
• Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers ABX CDXXXXXX, EFX GHXXXXXX]’
• Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)
• Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.
An example is given here: ‘This work was supported by the National Institutes of Health [AA123456 to C.S., BB765432 to M.H.]; and the Alcohol & Education Research Council [P50 CA098252 and CA118790 to R.B.S.R.].’
Oxford Journals will deposit all NIH-funded articles in PubMed Central. See http://www.oxfordjournals.org/for_authors/repositories.html for details. Authors must ensure that manuscripts are clearly indicated as NIH-funded using the guidelines above.
Author Self-Archiving/Public Access policy
For information about this journal's policy, please visit our Author Self-Archiving policy page.
Submission checklist
The HPI submission checklist can be found here. You may find it useful to print and complete the checklist to ensure that all aspects have been covered.
Communications
Editorial Office contact information:
Ms Robyn Perlstein BSc (hons); Grad Dip Diet; APD
Health Promotion International Journal Administrator
VicHealth
Ground Floor
15–31 Pelham St
Carlton, VICTORIA 3053
Australia
http://heapro.oxfordjournals.org/
Email: HPI@vichealth.vic.gov.au
